Wedding Ceremony Time Line Document

Our Wedding PartyAs you begin planning your southwest Florida destination wedding, it is important you keep in mind your ceremony and reception timeline.  Many of your vendors and locations will be hired/rented by the hour.  By making a timeline, you can ensure that you’re reserving the right amount of time for each of your vendors and locations.  In our case, we also used the time line document on the day of our wedding to help all our vendors coordinate with each other.

What to include in  your destination wedding time line:

Some information you should include in your wedding destination time line that will be valuable:

  • Phoenetic spelling of all names in the wedding party
  • List of all vendors with phone numbers – this can help with coordination by your site representative and/or wedding planner
  • Ordering of all folks in the processional
  • Order of all “parts” of the ceremony
  • Order of entry in the reception
  • Order of all “parts” of the reception
  • All songs of importance noted at their appropriate places in the ceremony and reception

Need an example?

Fortunately, we saved a copy of our own destination wedding time line.  You’ll find attached to this post our Wedding Ceremony Rev Final – Copy.  Please feel free to use it as an example to help you create your own destination wedding time line.  Please feel free to leave us a comment about changes you’ve made to your own time line that other brides may find helpful!

Wedding Apps for your iPhone or iPad

Wedding Plan by rocksee (Flickr)

We all know that planning a wedding is probably one of the most stressful things you’ll do in your lifetime.  Fortunately, you can minimize the stress by keeping yourself organized!  Kelly and I managed to keep fairly organized via an Excel spreadsheet, but this was cumbersome at times since we had to download it and open it on various computers all over the place.  I was hunting around the iTunes app store, and it seems there have been quite a few wedding planning apps made the past 2 years.  I figured I’d throw a few links to them up here on the site to hopefully help you future brides plan your destination wedding by iPhone or iPad!

Wedding Planning Apps:
Get organized on your iPhone or iPad with these fabulous apps.  I’ve noticed that much of the wedding-related apps in the iTunes Store are “use specific”.  In other words, there are apps for budgeting, apps for planning, apps for guest lists, etc.  Unfortunately, it doesn’t look like there’s an app that is “all-in-one,” except if you use more of a generic organizer (my favorite is Awesome Note HD (+To-do/Diary for iPad)) that lets you do drawings, tables, pictures (from the device camera), etc.

Wedding Frustration Relief Apps:
Let’s be honest, sometimes you just need to vent!  While there are tons of games and whatnot in the app store, I figured it didn’t make sense to post a bunch of those here since your taste in games may vary.  However, here’s a few of my favorite ways to entertain myself when I’m getting stressed!

  • iShatter Stress Relief (iPhone) – There is nothing more satisfying than the sound of broken glass!! Go ahead and break stuff virtually with this 99 cent app! Money well spent!
  • Cleveland Clinic Stress Meditations (iPhone) – Breathe… Relax… This app from the Cleveland Clinic (a well known hospital in Cleveland, Ohio) will help you calm your nerves through breathing and meditation!
  • THE GAME OF LIFE™ for iPad – Go to college, get married, have kids, and retire, all within 30 minutes!! A nice diversion from the real game of life!

What about you?
As I mentioned above, Kelly and I missed out on the advantages of using an iPad to plan our wedding.  That is something that I’ve since rectified in our other planning activities (i.e. buying a house).  Are you using an app to plan any or all aspects of your wedding?   Are you using an app we didn’t mention?  Feel free to tell us about it below!!

Wedding Photography Ideas

Before we met with our photographer, we outlined all the different types of photographs we were hoping to get during the day.  This allowed us to discuss the flow of the day with our photographer, and decide when and if there were enough time to capture all the shots.  Fortunately, our photographer was quite commanding and managed to shuffle us around and get almost EVERYTHING we wanted!

It took us quite a while to figure out all the different types of photos we wanted taken.  However, and fortunately for you, we saved the list and put it here on the site to help you streamline your own photo planning process!  Enjoy!

Starfish and Raffia Chair Decorations
Chair Decorations at our
Decorations (Before Ceremony)

  1. Beach Setup
  2. Ceremony Chair Decorations
  3. Reception Room Setup
  4. Sweetheart Table Setup (if applicable)
  5. Cake
  6. Centerpieces
  7. Favors
  8. Name Cards
  9. Rings (include the flowers and/or any “beach” accessories like seashells)
  10. Flowers
  11. Programs
  12. Fans (if provided)
  13. Signs/Shoe Basket (if wedding is “barefoot”)
Getting Ready (Before Ceremony)

  1. Girls – Group Shots Getting Ready
  2. All Wedding Dresses
  3. Bride’s Hair
  4. Boys – Group Shot Getting Ready
  5. Groom tying tie
Bride (Before Ceremony)

  1. Bride Only
  2. Mom, Bride
  3. Mom, Sister(s), Bride
  4. Mom, Sister(s), Bride, Flower Girl(s)
  5. Mom, Sister(s), Bride, Aunt(s), Cousin(s), Flower Girl(s)
  6. Mom, Dad, Bride
  7. Mom, Dad, Sister(s), Bride
  8. Mom, Dad, Brother(s), Bride
  9. Mom, Dad, Sister(s), Flower Girl(s), Bride
  10. Bride, Flower Girl(s)
  11. Dad, Bride
  12. Dad, Brother(s), Bride
  13. Bride, Maid/Matron of Honor
  14. Bride, Sister(s)
  15. Bride, Individual Bridesmaids
  16. Bride, Group Bridesmaids
  17. Bride, Group Bridesmaids and Mom
  18. Grandparent(s), Bride
  19. Grandparent(s), Parent(s), Bride
  20. Grandparent(s), Bride’s Immediate Family, Bride
  21. Bride’s maternal family, Bride
  22. Bride’s paternal family, Bride
Groom (Before Ceremony)

  1. Mom, Groom
  2. Dad, Groom
  3. Mom, Dad, Groom
  4. Grandparents, Groom
  5. Groom’s Paternal family,  Groom
  6. Groom’s maternal family, Groom
  7. Groom, Groomsmen
  8. Groom, Groomsmen, Dad
  9. Best Man, Groom
  10. Individual Groomsmen, Groom
Group Pics (After Ceremony)

  1. Bride, Groom, Grandparents
  2. Bride, Groom, Bride Parents
  3. Bride, Groom, Groom Parents
  4. Bride, Groom, All Parents
  5. Bride, Groom, Bride Immediate Family
  6. Bride, Groom, Groom Immediate Family
  7. Bride, Groom, Bridal Party
  8. Bride, Groom, Bridesmaids, Flower Girl
  9. Bride, Groom, Groomsmen
  10. Bride, Groomsmen
  11. Groom, Bridesmaids, Flower Girl
  12. Bride, Groom, Flowergirl
  13. Bride, Groom

Be sure to get your TRASH THE DRESS PHOTOS if doing a wardrobe change before your reception!

Can you think of any shots that I’ve missed?  Is there anything particularly fun that you want your photographer to take that you’d like tell other destination wedding brides about?  Leave some comments below!

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